8 Absence from work

Absences from work typically occur for two primary reasons:

• planned time off (vacation or permits)
  
• illness

Hypermynds manages absences in accordance with Italian labor law and the applicable collective agreement (CCNL).

8.1 Paid time off (vacation and permits)

Your employment contract specifies:

• your annual vacation entitlement
  
• your annual paid permits (ROL or similar)

These amounts are accrued progressively during the year, in line with Italian law.

All time off must be recorded in Clockify so that:

• payroll is calculated correctly
  
• accrued and used time is tracked accurately

Vacation and permits should be requested in advance and agreed with your manager, taking into account:

• team workload
  
• project deadlines
  
• business needs

To request time off, send an email to hr@hypermynds.com with:

• Subject: Vacation request / Permit request
  
• Dates or hours requested
  
• Type of leave (vacation or permit)

Your manager will be included in the approval process.

The request is considered approved only after confirmation by your manager.

Once approved, record the absence in Clockify using the appropriate leave project.

8.2 Sick leave

If you feel unwell and cannot work, inform your manager as soon as possible.

In Italy, sick leave is managed through the National Institute for Social Security (INPS).
Your doctor will issue a digital medical certificate and provide you with a protocol number.

You must communicate this protocol number to Hypermynds so the company can properly register the sick leave with INPS.

Send the protocol number to hr@hypermynds.com and copy your manager, so HR and your team can update payroll and planning.

When possible, also record the sick leave in Clockify under the dedicated leave project.

Do not come to the office or work remotely if you are medically unfit to work.